Never lose track of meeting commitments again. This workflow takes your Fireflies meeting transcripts, uses AI to identify action items and decisions, creates tasks in Asana for follow-up, and posts meeting summaries to Slack so everyone stays aligned.
Receive meeting transcript from Fireflies
The workflow triggers when Fireflies finishes processing a meeting recording. It receives the full transcript along with meeting metadata including participants, duration, and calendar event details for context.
Extract action items and decisions with OpenAI
Using OpenAI, the workflow analyzes the transcript to extract action items with owners and deadlines, key decisions made, questions raised but not answered, and topics that need follow-up. The AI distinguishes between firm commitments and casual mentions.
Create tasks in Asana for each action item
For each action item identified, the workflow creates a task in Asana with the action description, assigned owner (matched to Asana users), due date if mentioned, and a link back to the meeting recording for context.
Post meeting summary to Slack
A formatted meeting summary is posted to the relevant Slack channel including attendees, key decisions, action items created, and any open questions. Team members who missed the meeting can quickly catch up.
Why automate meeting action item extraction with AI?
Meetings generate commitments that often get lost in notes or forgotten entirely. Studies show that 50% of meeting action items never get completed, largely because they're not properly captured and tracked. AI automation ensures every commitment becomes an accountable task.
Capture every action item without manual note-taking
When you're engaged in discussion, it's hard to simultaneously take detailed notes. AI reviews the entire transcript after the fact, catching commitments you might have missed while focused on the conversation.
Ensure accountability with automatic task creation
Action items that live only in notes rarely get done. By automatically creating tasks in Asana with owners and deadlines, every commitment becomes visible and trackable in your existing workflow.
Keep absent team members in the loop
Not everyone can attend every meeting. Automated Slack summaries ensure team members who missed the call can quickly understand what was decided and what's expected of them.
How to set up automated meeting action items
Setting up this Fireflies to Asana workflow takes about 15 minutes. You'll connect your accounts, configure user matching, and customize the summary format.
What you need to get started
- Fireflies account recording your meetings
- OpenAI API key for transcript analysis
- Asana workspace for task creation
- Slack workspace for summary delivery
Configuring user matching
- Map meeting participant names to Asana users
- Set a default assignee for unmatched names
- Configure how to handle external participants
- Define rules for when deadlines aren't explicitly stated
Customizing action item detection
- Define phrases that indicate commitments in your team's language
- Specify how to handle tentative vs. firm commitments
- Configure priority levels based on context
- Set up project mapping based on meeting type or attendees
Frequently asked questions about AI meeting action items
How accurate is AI at identifying action items?
AI is very accurate at catching explicit commitments ("I'll send the report by Friday"). It's also good at inferring implicit commitments from context. Accuracy improves when your team uses clear language about who will do what by when.
What if an action item is assigned to someone not in Asana?
You can configure fallback behavior for unrecognized assignees. Options include assigning to the meeting organizer, creating unassigned tasks, or skipping the task creation.
Does this work with Zoom, Google Meet, or other platforms?
Fireflies works with most meeting platforms. You can also adapt this workflow for other transcription services like Otter.ai or native Zoom transcripts.
Can I use Linear, Jira, or another task manager instead of Asana?
Yes, you can swap Asana for any task management tool with API access. The AI extraction works the same regardless of where tasks are created.