AI Email Writer
Generate professional emails from bullet points or brief notes. Select a tone, get a polished draft with subject line and sign-off in seconds. Free.
How to write emails with AI
What is the AI Email Writer?
The AI Email Writer transforms your bullet points, notes, or brief descriptions into complete, professional emails. Just describe what you need to say, select a tone, and get a polished draft ready to send.
Stop spending 20 minutes crafting a simple email. Get a professional draft in seconds, including a subject line, greeting, body, and sign-off. Make quick edits and move on with your day.
More than templates
Email templates force you to fill in blanks and edit awkward phrasing. This tool generates original emails from your specific context. Describe the situation in your own words, and get an email that sounds like you wrote it.
The AI adapts to each situation. A follow-up after a sales call reads differently from an apology to a customer or a request to your manager. The tone, structure, and language adjust to match what the situation calls for.
How to write an email with AI
Creating professional emails is straightforward:
- 1
Describe your email
Enter the key points, purpose, or context for your email. Bullet points, fragments, or full sentences all work.
- 2
Select a tone
Choose professional, friendly, formal, or apologetic to match the situation and recipient.
- 3
Click Generate
Get a complete email with subject line, greeting, body paragraphs, and sign-off. Ready to review.
- 4
Edit and send
Review the draft, add personal details if needed, copy to your email client, and send.
Email types you can generate
The email writer handles all common business email scenarios:
Professional requests
Meeting requests, information requests, approval requests, deadline extensions, and introductions.
Follow-ups
Post-meeting follow-ups, sales follow-ups, job application follow-ups, and gentle reminders.
Announcements
Team updates, policy changes, event invitations, company news, and project status updates.
Difficult emails
Apologies, rejections, complaints, sensitive feedback, and negotiations.
AI email writer vs alternatives
See how this tool compares to other ways of writing emails:
| Method | Speed | Personalized | Includes Subject | Free |
|---|---|---|---|---|
| This tool | Seconds | Yes | Yes | Yes |
| Write from scratch | 10-20 min | Yes | Yes | N/A |
| Email templates | Minutes | Requires editing | Sometimes | Yes |
| ChatGPT | Seconds | Yes | With prompting | Limited free |
| Grammarly | N/A (editing only) | N/A | No | Limited free |
Tips for better AI-generated emails
Be specific about context. Instead of 'follow up on meeting,' try 'follow up on sales meeting with John about the Q3 proposal, remind him about the deadline Friday.' The more context you provide, the more relevant and personalized the email will be.
Always review before sending. The AI writes well, but it doesn't know everything about your relationship with the recipient or company-specific details. Add a personal touch, check that facts are correct, and adjust anything that doesn't sound like you.
Use the tone selector intentionally. 'Professional' works for most business emails. 'Friendly' is better for colleagues you know well. 'Formal' suits executives, legal matters, or official communications. 'Apologetic' helps when you need to acknowledge a mistake without being defensive.
Why use an AI email writer?
Save hours every week
The average professional sends 40+ emails per day. If AI saves just 2 minutes per email, that's over an hour saved daily. Reclaim your time for work that actually requires human thinking.
Sound professional every time
No more staring at a blank screen or sending emails you later regret. The AI provides a solid starting point with proper structure, professional language, and appropriate tone.
Handle difficult emails with confidence
Apologies, rejections, and sensitive topics are hard to write. The AI helps you strike the right balance between firm and empathetic, direct and diplomatic.
Who can benefit from AI Email Writer?
For anyone who writes business emails and wants to save time.
Professionals
Draft emails faster without sacrificing quality. Turn quick notes into polished professional communication.
Sales Teams
Generate outreach emails and follow-ups at scale. Personalize templates quickly for each prospect.
Managers
Communicate clearly with your team. Draft announcements, feedback, and updates in minutes instead of hours.
Customer Support
Respond to customers professionally and quickly. Generate helpful responses that resolve issues.
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