Best AI Note Taking App in 2026

Last updated: February 2026

AI note-taking apps have transformed how we capture, organize, and utilize information. Notion AI, Fireflies AI, and Otter are leading the charge, offering features like transcription, summarization, and integration with other tools. With pricing starting from free to premium tiers, the market is diverse and competitive.

In 2026, the landscape for AI note-taking apps is more dynamic than ever. With many options available, deciding which app best suits your needs can be challenging. This guide examines 10+ top AI note-taking apps and when each is best utilized.

AI Note Taking App Comparison Table 2026

The Big Four

Notion AI

Notion AI serves as a powerful add-on for Notion users, integrating AI capabilities to enhance organization and productivity. It helps users brainstorm and connect ideas seamlessly.

Best for: Organization and AI integration

Key features:

• AI-assisted organization
• Integration with Notion's workspace
• Smart task management
• Collaborative note-taking
• Advanced search capabilities

Pricing:

• Free: Basic AI capabilities
• Personal Pro: $5/month (advanced features)
• Team: $10/month (team collaboration features)

Strengths: Seamless integration, robust organization tools, collaborative features Weaknesses: Primarily benefits existing Notion users, learning curve for new users

Choose Notion AI when: You need a comprehensive tool to organize and manage information within the Notion ecosystem.

Fireflies AI

Fireflies AI focuses on voice analysis, providing comprehensive meeting management features. It excels in transcribing and analyzing spoken content during meetings.

Best for: Voice analysis and meeting management

Key features:

• Real-time transcription
• Voice analysis
• Automated meeting summaries
• Integrations with CRM systems
• Multilingual support

Pricing:

• Free: Basic transcription and summaries
• Pro: $15/month (advanced analysis and integrations)

Strengths: Multilingual support, detailed analysis, CRM integrations Weaknesses: May require setup for integrations, transcription accuracy varies with accents

Choose Fireflies AI when: You need detailed voice analysis and integration with CRM systems.

Otter

Otter offers a smart, collaborative AI meeting assistant that is ideal for live note-taking and collaboration among teams.

Best for: Live collaborative notes

Key features:

• Real-time transcription
• Collaborative editing
• Speaker identification
• Integration with video conferencing tools
• Searchable transcripts

Pricing:

• Free: Limited transcription and collaboration
• Pro: $13/month (advanced features and integrations)

Strengths: Real-time collaboration, easy integration, searchable notes Weaknesses: Limited free tier, requires internet access for full features

Choose Otter when: You need a tool for real-time collaborative note-taking in meetings.

Avoma

Avoma is a full-stack AI meeting assistant that offers comprehensive meeting management capabilities, from recording to follow-up tasks.

Best for: Full-stack meeting management

Key features:

• Automated meeting recording
• AI-generated summaries
• Follow-up task management
• Speaker tracking
• Deep integrations with calendar and CRM tools

Pricing:

• Basic: $15/month (recording and summaries)
• Pro: $50/month (advanced task management and integrations)

Strengths: Complete meeting management, deep integrations, automated task follow-ups Weaknesses: Higher cost for full features, complex setup

Choose Avoma when: You need a comprehensive solution for managing meetings and follow-up tasks.

Emerging Challengers

Krisp

Krisp is renowned for its noise cancellation capabilities, making it ideal for clear audio during meetings and note-taking.

Best for: Noise cancellation

Key features:

• Real-time noise cancellation
• Accent conversion
• Meeting transcription
• Voice translation
• Easy setup

Pricing:

• Basic: $5/month (noise cancellation)
• Advanced: $12/month (full features)

Strengths: Excellent noise cancellation, real-time features, user-friendly Weaknesses: Limited transcription capabilities, requires subscription for full features

Choose Krisp when: You prioritize clear audio and noise cancellation during meetings.

Fellow

Fellow excels in team collaboration, providing tools for meeting management and team engagement.

Best for: Team collaboration

Key features:

• Meeting templates
• Collaborative agendas
• Real-time feedback
• Task management
• Integrations with communication tools

Pricing:

• Free: Basic meeting templates and feedback
• Pro: $9/month (advanced collaboration features)
• Business: $29/month (complete team management tools)

Strengths: Strong team collaboration tools, easy integration, task management Weaknesses: Advanced features require paid plans, primarily team-focused

Choose Fellow when: You need tools for effective team collaboration and meeting management.

Free and Open-Source Options

Tl;dv

Tl;dv offers smart meeting highlights and effortless video summaries, focusing on easy video integration.

Best for: Video summaries

Key features:

• Video meeting highlights
• Automatic summaries
• Integration with video platforms
• Shareable clips
• Searchable transcripts

Pricing:

• Free: Basic video highlights and summaries
• Premium: $12/month (advanced features and sharing)

Strengths: Easy video integration, shareable clips, automatic highlights Weaknesses: Limited free features, focuses primarily on video content

Choose Tl;dv when: You need a tool for summarizing and managing video meeting content.

Fathom

Fathom is a free option for individuals that provides basic transcription and note management features.

Best for: Free option for individuals

Key features:

• Meeting transcription
• Automated summaries
• Task management
• Speaker identification
• Integration with basic productivity tools

Pricing:

• Free: Full access to features

Strengths: Cost-effective, easy to use, integrates with basic tools Weaknesses: Limited advanced features, primarily for individual use

Choose Fathom when: You need a free tool for basic transcription and note management.

Specialized Use Cases

Best for Students

1. Notion AI (for comprehensive learning management)
2. Otter (for collaborative study sessions)
3. Fathom (for free transcription and summaries)

Best for Teams

1. Fellow (for team collaboration and feedback)
2. Avoma (for full meeting management)
3. Fireflies AI (for CRM integrations and voice analysis)

Best for Professionals

1. Krisp (for clear audio during meetings)
2. Fireflies AI (for detailed analysis and multilingual support)
3. Tl;dv (for video content management)

Best for Budget-Conscious Users

1. Fathom (for free transcription capabilities)
2. Granola (for low-cost distraction-free capture)
3. Tl;dv (for affordable video summaries)

Best for Privacy

1. Granola (for bot-free capture)
2. Fellow (for granular control over data)
3. Notion AI (for secure information management)

Pricing Summary

How to Choose

Start with your primary use case:

Students: Choose Notion AI for comprehensive learning management. Teams: Go with Fellow for effective team collaboration. Professionals: Opt for Krisp if clear audio is a priority.

Then consider:

• Budget: Opt for free options like Fathom if cost is a concern.
• Ecosystem: Select tools that integrate well with your existing workflow, like Fireflies AI for CRM systems.
• Specific strengths: If you need video management, Tl;dv is a top choice.

Which AI Note Taking App Should You Choose?

Choosing the right AI note-taking app in 2026 depends on your specific needs and budget. Whether you need comprehensive meeting management, real-time collaboration, or advanced transcription features, there is an app tailored for you. Consider what features are most crucial for your workflow, and select the app that integrates best with your existing tools. With options ranging from free to premium, finding a solution that fits your needs and financial constraints is possible.

Automate Note-Taking Workflows

With Miniloop, you can build automated pipelines that use AI to:

• Transcribe meeting notes into actionable tasks
• Summarize lengthy documents into concise insights
• Organize and manage information across various platforms

Describe what you want in plain English. Miniloop generates the workflow. Try it free.

FAQs About AI Note Taking

What is the best AI note-taking app?

The best AI note-taking app in 2026 depends on your specific needs. Notion AI is excellent for organization, Fireflies AI excels in voice analysis, and Otter is ideal for live collaborative notes.

Are there any free AI note-taking apps?

Yes, there are free options such as Notion AI, Fathom, and Tl;dv, each offering basic features suitable for individuals and budget-conscious users.

How accurate are AI note-taking apps?

AI note-taking apps vary in transcription accuracy. Apps like Fireflies AI and Avoma offer high accuracy, while others like Otter provide medium accuracy levels.

Can AI note-taking apps integrate with other tools?

Yes, many AI note-taking apps offer integrations with tools like CRM systems, video conferencing platforms, and productivity suites to enhance workflow efficiency.

Is privacy a concern with AI note-taking apps?

Privacy can be a concern. Apps like Granola and Fellow offer granular control over data, ensuring user privacy and secure information handling.

Do AI note-taking apps support multiple languages?

Yes, apps like Fireflies AI offer multilingual support, making them suitable for diverse teams and international business operations.

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