Best AI Meeting Assistant in 2026

Last updated: February 2026

AI meeting assistants have evolved significantly with Fireflies.ai leading for team collaboration at $10/month, Otter.ai providing excellent real-time transcription at $17/month, and Miniloop offering seamless AI workflow automation. The market is crowded with diverse options catering to various needs.

The competition among AI meeting assistants has intensified, with each platform offering unique features. Choosing the right tool depends on your specific needs, as the landscape is filled with options ranging from simple transcription services to comprehensive meeting management solutions.

The "best" AI meeting assistant depends entirely on what you need. This guide covers 15+ options and when each makes sense.

AI Meeting Assistant Comparison Table 2026

The Big Four

Fireflies.ai

Fireflies.ai is a comprehensive meeting management tool that supports team collaboration and multilingual transcription.

Best for: Team collaboration

Key features:

• Real-time transcription in 100+ languages
• Unlimited free transcripts
• AI-driven meeting summaries
• Seamless integration with CRMs and other tools
• Action item tracking and follow-up task creation

Pricing:

• Free: Unlimited transcripts
• Pro: $10/month (advanced features and integrations)
• Enterprise: Custom pricing (enterprise-grade features)

Strengths: High accuracy, extensive language support, robust integrations. Weaknesses: Requires a bot for recording, not ideal for privacy-centric users.

Choose Fireflies.ai when: You need comprehensive meeting management and multilingual support for team collaboration.

Otter.ai

Otter.ai offers a smart, collaborative AI meeting assistant that excels in real-time transcription.

Best for: Real-time collaboration

Key features:

• Live transcription and collaborative notes
• AI-generated meeting summaries
• Integration with Zoom, Google Meet, Microsoft Teams
• Advanced search and organization of notes
• Keyword highlights and action item extraction

Pricing:

• Free: 300 minutes/month
• Pro: $17/month (more transcription hours, advanced features)
• Business: Custom pricing (team features and admin controls)

Strengths: Clean interface, real-time collaboration, excellent transcription accuracy. Weaknesses: Limited free plan, may not suit larger enterprises without custom plans.

Choose Otter.ai when: You need a reliable, real-time transcription tool for individual or small team use.

Miniloop

Miniloop is an AI agent platform for building and deploying autonomous workflows without writing code.

Best for: AI workflow automation

Key features:

• Build AI agents from natural language descriptions
• Connect any tool or API (CRMs, email, databases, Slack, etc.)
• Deterministic workflows with AI reasoning at key steps
• Full visibility into every agent action
• Deploy in minutes without code

Pricing:

• Free: Limited workflows to get started
• Pro: $29/month (unlimited workflows)
• Team: Custom pricing

Strengths: No-code AI automation, connects any tool, predictable execution, full visibility. Weaknesses: Newer platform, best for workflow automation rather than single-task AI.

Choose Miniloop when: You need to automate multi-step workflows across different tools with AI reasoning, without writing code.

Fathom

Fathom is tailored for Zoom users, providing seamless integration and AI-powered meeting summaries.

Best for: Zoom users

Key features:

• Automatic meeting summaries
• Keyword extraction and highlights
• Integration with Zoom
• AI-driven insights and action item tracking
• Customizable meeting templates

Pricing:

• Free: Basic features
• Pro: $24/month (advanced summaries and integrations)
• Enterprise: Custom pricing

Strengths: Excellent Zoom integration, insightful summaries, user-friendly. Weaknesses: Limited to Zoom users, may require additional integrations for other platforms.

Choose Fathom when: You primarily use Zoom for meetings and need a tool that offers deep integration and intelligent summaries.

Emerging Challengers

Avoma

Avoma is a full-stack AI meeting assistant focusing on advanced note-taking and task management.

Best for: Advanced note-taking

Key features:

• AI-generated notes with smart categories
• Integration with CRMs and project management tools
• Meeting scheduling and agenda preparation
• Follow-up task automation
• Detailed analytics and insights

Pricing:

• Free: Basic note-taking features
• Pro: $20/month (advanced features and integrations)
• Team: Custom pricing

Strengths: Advanced note organization, deep integrations, comprehensive analytics. Weaknesses: May be complex for simple needs, higher learning curve.

Choose Avoma when: You need detailed AI-generated notes and task automation integrated into your workflow.

Granola

Granola offers a distraction-free, bot-free meeting capture experience with a focus on privacy.

Best for: Privacy and distraction-free capture

Key features:

• Bot-free transcription
• Supports multiple languages
• Integration with cloud storage solutions
• Keyword and action item extraction
• Secure and private data handling

Pricing:

• Free: Basic features
• Pro: $12/month (enhanced features and integrations)
• Business: Custom pricing

Strengths: Privacy-focused, bot-free, distraction-free experience. Weaknesses: Limited integrations, may lack some advanced features.

Choose Granola when: Privacy is your top priority and you need a distraction-free meeting capture solution.

Tactiq

Tactiq is a privacy-first AI meeting assistant that offers bot-free transcription services.

Best for: Privacy-first users

Key features:

• No bot required for recording
• Real-time transcription and notes
• Integration with Google Meet, Zoom, and Microsoft Teams
• Keyword and action item extraction
• Secure data handling

Pricing:

• Free: Basic transcription features
• Pro: $12/month (advanced features and longer transcription hours)
• Business: Custom pricing

Strengths: Privacy-focused, bot-free, ease of use. Weaknesses: Limited free plan, fewer integrations.

Choose Tactiq when: You prefer a bot-free solution and prioritize privacy in your meeting recordings.

Specialized Use Cases

Best for Automation

1. Miniloop (Ideal for workflow automation across apps)
2. Fireflies.ai (Comprehensive meeting automation for teams)
3. Avoma (Automated notes and task follow-ups)

Best for Privacy

1. Granola (Bot-free, distraction-free capture)
2. Tactiq (Privacy-first transcription)
3. Fellow (Enterprise-grade security and privacy controls)

Best for Sales Teams

1. Gong (Sales and revenue optimization)
2. Clari Copilot (Revenue intelligence and coaching)
3. Jiminny (Conversation insights for sales teams)

Best for Real-Time Collaboration

1. Otter.ai (Live collaborative notes and transcription)
2. Fireflies.ai (Real-time team collaboration)
3. Fathom (Real-time insights for Zoom users)

Best for Enterprise Use

1. Read.ai (Enterprise analytics and cross-channel integration)
2. Fellow (Secure and integrated enterprise solution)
3. Avoma (Advanced note-taking and task management for enterprises)

Pricing Summary

How to Choose

Start with your primary use case:

Team collaboration: Fireflies.ai Real-time transcription: Otter.ai Workflow automation: Miniloop

Then consider:

• Budget: Evaluate pricing tiers and choose based on your team's financial constraints.
• Ecosystem: Consider how well the assistant integrates with your existing tools and platforms.
• Specific strengths: Match the tool's strengths with your specific needs, such as privacy, collaboration, or automation.

Which AI Meeting Assistant Should You Choose?

In 2026, AI meeting assistants offer a myriad of features tailored to various needs. Fireflies.ai stands out for team collaboration with its extensive language support and integration capabilities. Otter.ai is ideal for individuals and small teams seeking real-time transcription and collaboration. Miniloop is a powerful choice for those looking to automate complex workflows across different applications without coding. Ultimately, the right choice depends on your specific requirements, such as privacy concerns, integration needs, and budget constraints. Evaluate the options based on your primary use case and choose the one that aligns best with your workflow.

Automate AI Meeting Workflows

With Miniloop, you can build automated pipelines that use AI to:

• Automate multi-step workflows across apps
• Connect tools like CRMs, emails, and databases
• Deploy workflows in minutes without code

Describe what you want in plain English. Miniloop generates the workflow. Try it free.

FAQs About AI Meeting Assistants

What is the best AI meeting assistant?

The best AI meeting assistant depends on your specific needs. Fireflies.ai is excellent for team collaboration, Otter.ai is ideal for real-time transcription, and Miniloop excels in workflow automation.

How do AI meeting assistants work?

AI meeting assistants use machine learning to transcribe, summarize, and analyze meeting content. They can integrate with various platforms to automate tasks and provide insights.

Are there free AI meeting assistants?

Yes, many AI meeting assistants offer free plans with basic features. Fireflies.ai, Otter.ai, and Miniloop all provide free tiers to get started.

Can AI meeting assistants integrate with other tools?

Most AI meeting assistants offer integrations with tools like CRMs, project management software, and communication platforms to streamline workflows.

How accurate are AI meeting assistants?

Accuracy varies by tool, but many offer high transcription accuracy, especially in controlled environments. Fireflies.ai and Otter.ai are known for their reliable transcription services.

Are AI meeting assistants safe to use?

Reputable AI meeting assistants prioritize data security and privacy, with many offering features like encryption, compliance with regulations, and user controls to protect data.

Related Reading

• The Future of AI Meeting Tools
• How to Integrate AI in Business Meetings
• Top AI Productivity Tools for 2026

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