Progress Note Generator
Generate structured progress notes in SOAP, DAP, or BIRP format with AI. Our free tool helps clinicians and professionals write thorough session notes fast.
Progress Note Generator
Generate structured progress notes in SOAP, DAP, or BIRP format with AI. Our free tool helps clinicians and professionals write thorough session notes fast.
Want this in your workflow?
Clone this tool to your dashboard and run it automatically.
What is a progress note generator?
A progress note generator creates structured clinical or professional documentation from session descriptions. You enter what happened during a session along with relevant context, and the AI produces a formatted note following established documentation frameworks like SOAP, DAP, or BIRP.
Progress notes are a core part of clinical and professional practice. They document client interactions, track progress toward treatment goals, and create a legal record of care provided. Writing them thoroughly and consistently is essential but time-consuming. A generator provides a solid first draft that clinicians can review and finalize.
Why use the AI progress note generator?
Documentation burden is one of the leading causes of burnout in clinical professions. Therapists, social workers, and healthcare providers often spend 30-50% of their working hours on paperwork. Each session requires a detailed note, and high caseloads make it difficult to keep documentation current.
Our AI progress note generator cuts the time spent on initial drafts significantly. Describe what happened in the session, provide client context, and select your preferred format. The AI structures your information into a properly formatted note with appropriate clinical language.
The output is always a starting draft. Every generated note includes markers where additional clinical judgment is needed. The tool handles the structure and language so you can focus on the clinical content that only you can provide.
How to use this progress note generator
Creating a progress note draft takes just a few steps:
- 1
Describe the session details for your progress note
Enter what occurred during the session. Include presenting concerns, topics discussed, interventions used, client responses, and any notable observations. The more specific your description, the more complete the generated note will be.
- 2
Add client context to your progress note
Provide brief background information such as diagnosis, treatment goals, or relevant history. This helps the generator frame observations within the appropriate clinical context.
- 3
Select your progress note format
Choose SOAP, DAP, BIRP, or Narrative depending on your organization's requirements. Each format structures the same information differently to meet specific documentation standards.
- 4
Choose your field for the progress note
Select the professional field that matches your practice. The generator adjusts terminology and focus areas for therapy, social work, healthcare, or education settings.
- 5
Review and finalize your progress note
Read through the generated note carefully. Add your clinical observations, verify accuracy, address any flagged sections, and adjust language to match your documentation style before adding it to your records.
Best practices for AI-assisted progress note writing
Using AI for progress notes requires a thoughtful approach to maintain documentation quality and clinical integrity:
Always review AI-generated progress notes before filing
Generated notes are drafts, not finished documentation. Review every section for accuracy, add observations that only you witnessed, and verify that the clinical language matches what actually occurred. The AI structures and formats your input but cannot replace your clinical judgment.
Provide detailed session descriptions for better progress notes
Vague inputs produce vague notes. Instead of "client discussed anxiety," write "client reported increased anxiety related to upcoming job interview, described physical symptoms including racing heart and difficulty sleeping, practiced breathing exercises during session with moderate engagement." Specific details lead to specific, useful documentation.
Use consistent progress note formatting across sessions
Pick one format and use it consistently for each client or across your practice. Consistent formatting makes it easier to track progress over time, satisfies auditing requirements, and helps other providers quickly find the information they need in your notes.
Protect client confidentiality when generating progress notes
Do not include real names, identifying details, or sensitive information when using any AI tool for documentation. Use general descriptors or initials. The session details you enter should contain clinical observations without information that could identify specific individuals.
Who should use the Progress Note Generator?
Therapists & Counselors
Reduce the time spent on session documentation without sacrificing quality. Generate structured SOAP or DAP notes from your session recollections and refine them to match your clinical voice.
Social Workers
Document client interactions, interventions, and case progress efficiently. Maintain thorough records across high caseloads while ensuring notes meet organizational standards.
Healthcare Providers
Create structured clinical notes for patient encounters and follow-up sessions. Spend less time on paperwork and more time on patient care while keeping documentation complete.
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